Sarah Fraser & Associates Ltd

Associates

Health & Safety Policy

The Health and Safety Policy of the company is to:-

Provide and maintain a safe and healthy working environment at all times
Ensure adequate control of health and safety risks arising from work activities; this includes communication with clients and any use of sub-contractors
Provide all required instruction, training, supervision and other relevant health and safety information to employees and where appropriate, sub contractors
Ensure that all employees, and where appropriate also sub contractors, are competent in the work activities they are engaged in
Continue to consult with and update employees on all Health and Safety issues
Carry out risk assessments for all common tasks engaged in by employees where risk is involved and potential danger has been identified
Carry out an annual company risk assessment
Encourage all employees, and where appropriate sub contractors, to take reasonable care for the health and safety of him/herself , fellow employees and all persons accordingly and to report any hazard which cannot be controlled personally to appropriate personnel
Contract with organisations who demonstrate health and safety actions with their own employees and clients

Person responsible for Health and Safety within the company:-

Dr Sarah Fraser, Director
June 2008. (For Review by June 2013)

The Working Time Policy of the company is:-

to meet the European Working Directive for all employees (unless they choose to do differently at their own choice) which in summary means 4.8 weeks (24 days) annual leave per year, to work no more than 6 days out of every 7 or 12 out of every 14, take a 20 minute break if working more than 6 hours and to work a maximum of a 48 hour week.
for no employees to be expected to work weekends or nights
for all employees to choose flexible working patterns and their own hours and place of work
for part time workers to be entitled to the same holidays as full time workers, calculated on a pro rata basis
for overtime payments to be paid if that is agreed in the employee’s contract
to meet all current UK maternity, paternity and adoption regulations for employees
that all employees can take time off for personal reasons such as a dependent falling ill or dealing with an unforeseen incident. The default is that this is unpaid time off, however, in many cases this can be negotiated as paid time off.
to count Jury service as paid time off
to operate and meet the UK Statutory Sick Pay regulations as appropriate and relevant

Person responsible for the Working Time Policy within the company:-
Dr Sarah Fraser, Director
June 2008. (For Review by June 2013)

The Equality and Diversity Policy of the company is:-

through this policy the intent is to provide equality and diversity in employment irrespective of gender, race, ethnic origin, disability, age, nationality, national origin, sexuality, religion or belief, marital status or social class
to treat all employees, whether part time, full time or temporary, fairly and equally
to provide employees with a working environment which promotes dignity and respect to all. No forms of intimidation, bullying or harassment will be tolerated.
to operate a procedure for any complaints
to meet all applicable legislation current at the time

Person responsible for the Equality & Diversity Policy within the company:-
Dr Sarah Fraser, Director
June 2008. (For Review by June 2013)

The Continuous Professional Development (CPD) Policy of the company is:-

to enable all employees, and where appropriate also sub contractors, to meet the CPD requirements for their current roles and also the desired levels for their personal development
for all employees to maintain their own personal CPD portfolios
to apply the rule of thumb where the equivalent of an employees’s one month’s gross salary is to be made available in each financial year to be used for CPD purposes; this may not be accumulated; more may be available on negotiation.
sub contractors with a contract lasting more than 6 months may, as part of their contract, negotiate to include CPD as appropriate to their sub contracted role
encourage all employees and sub contractors to use the corporate access to online office safety, manual handling and information technology courses
provide employees with advice on CPD as requested

Person responsible for the CPD Policy within the company:-
Dr Sarah Fraser, Director
June 2008. (For Review by June 2013)

to provide all employees and where appropriate long term sub contractors with up to date computing equipment, both hardware and software, and to maintain this to a high standard
for all employees and users of company equipment to operate it within the bounds of its purpose
for all employees and subcontractors to use effective antivirus and firewall software; this will be audited at least once a year
for all employees and where appropriate sub contractors to work within the Data Protection Act Regulations and to protect the company and client data at all times; this includes the use of USB sticks which are password protected and virus protected. All losses of equipment and data to be reported.
to allocate budget to ensure employees have equipment that enables the utmost efficiency and to ensure they are enabled to keep up to date with the advances in technology
for backups of data to be maintained according to the latest procedure and where appropriate this includes sub contractors

Person responsible for the Information Policy within the company:-
Dr Sarah Fraser
July 2008. (For Review by July 2013)

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